Setting Up GCFormer


Normally, when you print a

check in QuickBooks ...




it is not complete.
QB Check







The data that is needed to complete your checks ...
is stored in GCFormer Account Records like this.

GCFormer Account Records Manager Dialog




You manage the Account Records by

running the GCFormer application,

GCFormer Shortcut

with the black "GC" shortcut on your desktop ...

and clicking on "Account Records" ...

GCFormer Application
to create and manage your GCFormer Account Records.

GCFormer Account Records Manager Dialog







The most important entries in your Account Record are ...
the "QB Account Name" and "QB Company Name" entries.

GCFormer Account Records Manager Dialog
For AP checks, we read the account name from the check stubs ...

QB Stub
and find the matching GCFormer Account Record ...

GCFormer Account Records Manager Dialog
to complete your Accounts Payable check.
GC Check
For PR checks, we read the company name from the check stubs ...

QB PR Stub
and find the matching GCFormer Account Record ...

GCFormer Account Records Manager Dialog
to complete your Payroll check.
GC PR Check







Here are some things to remember.













Put your mouse over the buttons to see the tips.

GCFormer Application TT
These tips are important for Accounts Payable checks, ...

GCFormer Account Records Manager Dialog TT AP
and these tips are important for Payroll checks.

GCFormer Account Records Manager Dialog TT PR
In QuickBooks, be sure to select Voucher checks, ...
Check Dialog #2 Marked

after you've chosen the correct supported paper in GCFormer.

GCFormer Account Records Manager Dialog Paper




Create and set up an Account Record for

every checking account that will write checks.



If you still have pre-printed checks, use the ...
"Pre-Printed" check box until you run out of pre-printed check paper.

GCFormer Account Records Manager Dialog PreP
You can designate your next check number here, ...

GCFormer Account Records Manager Dialog Next Chk

or here, when you are printing checks in QuickBooks.

Verification Dialog Next Chk
Click these buttons to manage Signatures and Logos, ...

GCFormer Account Records Manager Dialog Logos Signs

and click "Help" here to get more information.

Choose Signature


Note that you can select the single underline as
your "signature" for checks here.
Long checking account names are cut off by QuickBooks,

QB Stub Too Long

so, in QuickBooks, keep your Account Names short here, ...

QB Chart of Accounts

and here in GCFormer.

GCFormer Account Records Manager Dialog
The Width is displayed here, and should be less that 1.375".

GCFormer Account Records Manager Dialog Width
QuickBooks puts a comma, and text after it, on the stubs, but ...

QB PR Stub Comma
don't put the comma, or the text after it, here.

GCFormer Account Records Manager Dialog Comma

Table of Contents, Part A


       1. Setting Up GCFormer
       2. Incomplete QB checks
       3. Complete your checks
       4. Account Records hold data
       5. GCFormer app does the setup
       6. Go to "Account Records"
       7. See the Account Record
       8. And important entries
       9. PIVOTAL
     10. AP (accounts payable) stubs
     11. QB Account Name entry
     12. Completed AP check
     13. PR (payroll) stubs
     14. QB Company Name entry
     15. Completed PR check
     16. Things to remember
     17. See tips with mouse

Table of Contents, Part B


     18. See AP tip with mouse
     19. See PR tip with mouse
     20. Use Voucher checks
     21. Choose your paper size
     22. Every account has an Account Record
     23. Pre-Printed checks setup
     24. Check numbers
     25. Check numbers
     26. Signatures and Logos
     27. Help for Signatures and Logos
     28. Company names are cut off
     29. Keep account names short in QB
     30. Keep account names short
     31. Long Account Names and Widths
     32. Commas in company names
     33. Commas in QB Company Name entry




 1   2   3   4   5   6   7   8   9   10   11   12   13   14   15   16   17 
 18   19   20   21   22   23   24   25   26   27   28   29   30   31   32   33   A   B