Setting Up GCFormer
Normally, when you print a
check in QuickBooks ...
it is not complete.
The data that is needed to complete your checks ...
is stored in GCFormer Account Records like this.
You manage the Account Records by
running the GCFormer application,
with the black "GC" shortcut on your desktop ...
and clicking on "Account Records" ...
to create and manage your GCFormer Account Records.
The most important entries in your Account Record are ...
the "QB Account Name" and "QB Company Name" entries.
For AP checks, we read the account name from the check stubs ...
and find the matching GCFormer Account Record ...
to complete your Accounts Payable check.
For PR checks, we read the company name from the check stubs ...
and find the matching GCFormer Account Record ...
to complete your Payroll check.
Here are some things to remember.
Put your mouse over the buttons to see the tips.
These tips are important for Accounts Payable checks, ...
and these tips are important for Payroll checks.
In QuickBooks, be sure to select Voucher checks, ...
after you've chosen the correct supported paper in GCFormer.
Create and set up an Account Record for
every checking account that will write checks.
If you still have pre-printed checks, use the ...
"Pre-Printed" check box until you run out of pre-printed check paper.
You can designate your next check number here, ...
or here, when you are printing checks in QuickBooks.
Click these buttons to manage Signatures and Logos, ...
and click "Help" here to get more information.
Note that you can select the single underline as
your "signature" for checks here.
Long checking account names are cut off by QuickBooks,
so, in QuickBooks, keep your Account Names short here, ...
and here in GCFormer.
The Width is displayed here, and should be less than 1.375".
QuickBooks puts a comma, and text after it, on the stubs, but ...
don't put the comma, or the text after it, here.
Table of Contents, Part A
1. Setting Up GCFormer
2. Incomplete QB checks
3. Complete your checks
4. Account Records hold data
5. GCFormer app does the setup
6. Go to "Account Records"
7. See the Account Record
8. And important entries
9. PIVOTAL
10. AP (accounts payable) stubs
11. QB Account Name entry
12. Completed AP check
13. PR (payroll) stubs
14. QB Company Name entry
15. Completed PR check
16. Things to remember
17. See tips with mouse
Table of Contents, Part B
18. See AP tip with mouse
19. See PR tip with mouse
20. Use Voucher checks
21. Choose your paper size
22. Every account has an Account Record
23. Pre-Printed checks setup
24. Check numbers
25. Check numbers
26. Signatures and Logos
27. Help for Signatures and Logos
28. Company names are cut off
29. Keep account names short in QB
30. Keep account names short
31. Long Account Names and Widths
32. Commas in company names
33. Commas in QB Company Name entry